Fleet and Equipment Coordinator (2109-13-LG)

Job Title: Fleet and Equipment Coordinator

Job Posting #: 2109-13-LG

Posted: September 24,2021
Deadline: Until Filled

“Because We Care” – Travis County Emergency Services District Number 2 offers fire protection and emergency medical services to over 130,000+ residents throughout almost 100 square miles located 15 minutes northeast of Austin. It is headquartered in Pflugerville, Texas where a safe & family-oriented community aims to balance the preservation of our vibrant history alongside our entrepreneurial spirit to provide all people with exceptional amenities & an extraordinary quality of life. With flourishing industries as well as forward thinking community leadership, our District offers many opportunities for growth, while at the same time maintaining a rural atmosphere.


Interested applicants must complete the online District Employment Application with all supporting documentation (e.g. Form DD214, resume, academic transcripts, certificates, etc.) attached by the deadline above.

Reports to and supervised by: Director of Logistics 

Division: Logistics

Classification:  Regular, Full-time, Non-exempt


Responsible for assisting, planning, organizing and coordinating the maintenance, repair and replacement of the District’s fleet and equipment; maintaining associated records and reports; and works with vendors, mechanics, personnel and contractors, as required.

Essential Functions:

Duties and functions, pursuant to the Americans with Disabilities Act, may include the following (but not limited to):

  • Inspect and conduct equipment specific preventative maintenance check within a limited scope to identify need for repair and replacement. Diagnoses mechanical problems from information provided by firefighter or drivers.
  • Coordinate and schedule repairs or preventative maintenance of fire apparatus and equipment; and other motor driven vehicles.
  • Coordinate the daily, monthly and annual preventative maintenance schedule for all department fleet vehicles and equipment.
  • Coordinate inbound and outbound repair tickets for equipment to shops, dealers, and other job sites.
  • Determine whether needed repairs are covered under warranty or must be performed at the expense of the District.
  • Monitor all invoices and warranty repair work being performed by outside vendors.
  • Communicate vehicle repair needs and time required to fleet management.
  • Record maintenance and service information and data on designated forms. Maintain electronic files on each piece of equipment. Data entry of each piece to be show active or inactive, status, work order, inspections, etc.
  • Assist with fleet and equipment procurement including specifications, acceptance, and assist with disposal of old assets.
  • Coordinate with Purchasing and maintain inventory parts and supplies for vehicles and equipment; generate purchase orders and order new quantities and specific replacement parts as required.
  • Maintain vehicle and equipment repair/maintenance/service, productivity records, and other reports as needed
  • Maintain an audit of Vehicle Mileage and Oil Change Report from fleet.
  • Ensure self contained breathing apparatus (SCBA) are maintained and repaired.
  • Participate in the filling and retrieval of forms, records and report related to maintenance activities.
  • Perform other duties as assigned.

Supervisory Responsibility:  None.

Knowledge, Skills, Abilities:

Must possess required KSAs and experience and be able to explain, demonstrate, with or without reasonable accommodation, that essential functions of the job can be performed, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of fleet operations and services.
  • Knowledge of technological developments and sources of information in the field of vehicle fleet operation, repair and maintenance.
  • Knowledge of Federal, State, Local and County applicable laws, rules, regulations and guidelines related to the operation of a vehicle fleet;
  • Skilled in in oral and written communication.
  • Ability to establish and maintain effective working relationships with public officials, public, and staff members of other agencies
  • Ability to compile and prepare on-going and ad hoc fleet and equipment statistical data, records and report using District software.
  • Ability to operate large motor vehicles for transportation purposes.
  • Ability to resolve problems/concerns and attend to details and time limits.

Physical Demands:

This job operates in a field setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position also requires walking throughout District building onsite and occasionally off site. Subject to extreme weather/temperatures, outside elements, loud noise, vibration from engine motors and machinery, contact with dust, exhaust and gas fumes, chemicals, foul odors, heat and/or steam from engine and machinery, insects and rodent.

  • Ability to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions.
  • Ability to occasionally lift up to 100 pounds/carry up to 75 pounds
  • Ability to lift files, open filing cabinets and bend or stand as necessary.
  • Ability to uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Hours of Work:

This is a full-time position of a minimum 40-hour week. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Evening and weekend work may be required as job duties demand.


No regular travel is required. Ability to commute between operational or vendor locations, within 30 miles or less.

Required Education, Knowledge and Experience:

  • High School Diploma or equivalent;
  • Must possess a valid class “C” Driver License;
  • Must obtain an appropriate class “B” Driver License within ninety (90) days of employment with the District.
  • Must have at least 2 year of experience in a related field;
  • Must pass Department of Transportation physical.

Compensation:  Starting Hourly Rate: $20.61 – $22.61   DOQ/E



This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.  TCESD No. 2 is an equal opportunity employer.  Requirements outlined in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are otherwise qualified for employment in this position.  This job description does not constitute an employment agreement between the District and the employee and is subject to change as the needs of the District and requirements of the job change.


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